TeamHub User Guide

Edited: 04/06/2022
Access: Everyone
Supports: Business Voice, Business Voice+, Wholesale

What is TeamHub

TeamHub is a new generation of Collaboration-as-a-Service technology which integrates tightly with Sangoma’s complete UCaaS portfolio and leading business voice solutions. It serves as the nerve center for collaboration, teamwork, and one stop shop for all your communication needs. It is a collaboration platform that brings together channel-based and direct message conversations, video meetings, phone calls and lots of other applications and integrations into a single dedicated workspace that enhances the collaborative experience. 

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How do I access TeamHub

  • Click here to access TeamHub. If this link doesn’t work, copy and paste this URL https://teamhub.sangoma.com/.
  • Login using your Sangoma credentials.
  • After you log in, the TeamHub home page will display.

Left Navbar

The left navigation bar provides access to all TeamHub applications that your user account is entitled to. 

Search

The main search bar located on the top bar is a global search. Use this search bar to find matching results within Messages, Channels, Contacts and Files.
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Type your keyword and Hit “Enter” to find the matching results:

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Chat

Under the Chat section, you can browse existing Channels, send a Direct message to your teammate, Star a Channel and view your Past Meetings.

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Channels

Channels are dedicated spaces that organize your projects and team's collaboration in a way that makes sense to your organization, allowing for discussions that are focused on a specific topic. Because of the dedicated nature of the channel, finding needed content is much easier. Channels can be either Private or Public.

Some ideas for channels to use in your environment:

  • Team Channels - Invite your team to the channel and you can replace disparate online chats, regularly scheduled team meetings and team emails. They can be a great tool to run status meetings and ask questions with recorded responses that can be referenced later or used to train new team members.
  • Project Channels - Ideal for use with any project to discuss open items, document item resolution, provide feedback, and document project decisions. 

How to remove a channel

To remove a channel, you need to be the channel owner. Click on the Info icon > More, and click the “Delete Channel” button:

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Calls

If you are entitled to get access to the Calls application (each user needs to have a TeamHub extension in order to see this application), you will be able to see a dial pad to make an outgoing call or answer an incoming call right from the TeamHub Left Navbar, without the need to download any other Softphone clients. You have 3 options:

Option 1: Enter a phone number and click the Dial icon.

Option 2: Search and select a person in your contacts and click the Dial icon.

Option 3: Click on a user’s name to open the detailed view and click on the Dial icon to make a call.

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Contacts

  • Company Directory: You can search for anyone in your company directory using the search bar or navigating through pages. Company directory is at Customer level, meaning all contacts, no matter which location they are coming from, will be listed there.
  • Personal Contacts: All personal contacts you add into TeamHub are listed and accessible from this view.  

Files

All your files including those you shared in channels, direct messages and group conversations along those you directly uploaded are listed here. You can preview, share, download and delete them from this view. 

Notifications

The Notifications icon indicates how many unread notifications you have. When selected, a list of all unread notifications is displayed. From the list, you can mark the activity as read or jump to the activity. 

Profile

Select this option to update your profile settings or log out of TeamHub.

Secondary Nav Bar 

The secondary nav bar provides quick and easy access to each application listed on the main left nav bar. For example, if you are on the “Chat” tab, the secondary navbar shows your channels, group conversations and direct messages. If you click on “Calls”, this menu will be switched to a phone keypad to let you send and receive calls. The same goes for Contacts, Files and any other applications that you have access to. 

Channel Browser

Provides a method to search, view or join the Channel. Private Channels are not visible unless you are a member of that Channel.

Past Meetings

Provides access to your video and audio meetings using Sangoma Meet. Click on the desired activity and you will see the history of those meetings along with details like who hosted the meeting, how many participants joined the call and how long that meeting lasted.  

Starred Channels

Star a channel to easily maintain a list of your favorite and frequent discussions. Starred Channels are easily accessible as they are broken out from the general channel list.

Channels

This section lists all the non-starred Channels that you are a member of. Channels are differentiated by public or private designations:

  • # - Public channels are visible to anyone within the organization, and are open for joining without channel admin approval. Your joined channels will have a notification counter to easily summarize the recent activity in that channel.

  • - Private channels are only visible to the channel members. Members can only be added by the channel owner.

Direct Messages

Direct messages are peer-to-peer conversations that allow you to have direct conversations with anyone inside your organization. Direct messages can be conversations between two individuals, or they can be group messages that include multiple individuals. Group Messages are achieved by adding more than one individual in the “To” field within the compose new message box.  

  • The total member count in each group conversation appears to the left of the member names. 

  • Create a new Message by clicking on the (+) icon.

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New Message

Compose a new message in TeamHub by clicking on the “New Message Icon”. 



Notifications

On the Sidebar, you can see a notification counter to the right of a Direct Message or Channel. For channels you have not joined, you will see a counter for any @mentions you have received within that channel.

 

Channels

Channels allow you to stay updated on team initiatives and projects by keeping track of the conversations, files, and decisions that have taken place within the specific channel.

Channel Header

The channel header shows you which channel you’re in. 

  • Click on the Star to the right of the Channel Name to mark or unmark the Channel as Starred. Starred Channels will appear in the Starred Channel section of the Sidebar. 

  • Click on the Channel name to open the channel and see all the conversations and updates happening there. By clicking on the header (Channel Name) you can:

    • View and manage the channel members 

    • View the pinned messages 

    • View the files and notes shared within the channel.

Messages and Files

TeamHub provides your team with a dedicated channel to share messages and files with a defined group of people. When you join a channel, you can navigate through the existing content to see all the discussion and decisions that have been made previously.

Start a New Message

You can add a new message to the channel using the Message Input section. 

Start a Video Meeting

The Start Video Meeting icon creates a Video Meeting that anyone in the channel can join by clicking on the Join Video button.

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For more information on action within a meeting visit the Sangoma Meet help page.

Channel Member Management

  • Join a channel

    • Using the Channel browser, find the desired Channel and click Join.

  • Leave a channel or Direct Message

    • Select the Channel or Direct Message you wish to leave

    • Click on the Message or Channel Name at the top to display the Details.

    • Click the Leave option within the displayed Details.

    • Option 2: Using the Channel browser find the desired Channel and click Leave.

  • Add member to a channel

    • Select the Channel that you wish to add a member to.

    • Click on the Channel Name at the top to display the Channel Details.

    • Click the Add option within the Channel Details.

    • Select if the contact is to be a Member or Guest.

    • Click Continue.

    • Search and Select the contact you wish to add.

    • After all members have been added Click Done.  

  • Remove members from a channel

    • Select the Channel that you wish to remove a member from.

    • Click on Members Icon under the Channel Name.

    • Hover over the member to be removed and click the Remove Member Icon.

Message Actions

  • There are several actions you can take on an existing message within TeamHub. When you hover over an existing message, the Message Action toolbar will display.

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  • You can add emoji reactions as a one-click response to any message. 

  • The Reply action allows you to add a direct response to a specific message, creating a threaded Response.

  • You can use the share icon to forward the message to another channel or to a specific user as a direct message. 

  • Items of high importance or that need to be referenced frequently can be pinned in the channel using the Pin icon. Once an item has been pinned, it can be unpinned using the Unpin icon.

  • The edit icon, which is accessible by clicking on the 3 dots, allows you to edit your existing messages.

  • The delete icon, which is accessible by clicking on the 3 dots, allows you to remove an entire message or threaded response from the channel.

Message Input

You can contribute to a discussion by writing messages. Within a message you can format text, add links, add emojis, attach files, and mention teammates.  

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Format Text

Message text can be formatted so that you can change the appearance and formatting of your messages. To insert a new line press the Shift and Enter keys at the same time. Click the A icon to display or hide the Format options. 

Mention Teammates

Teammates can be mentioned/tagged in a message using the @member name format (example: @Anna Test). Enhance your team’s collaboration by using @mention teammate to ask for input, or draw attention to action items that require a teammate’s attention. If a teammate is mentioned in a public channel, it will show as a new activity in their Channel list helping to draw their attention to your message. They will get a new notification displayed on the ring bell and get a Desktop Push notification if they have it enabled.

Attach Files

To add a file to a conversation, click the paper clip icon, or drag-and-drop a file from anywhere directly into the message input. Once a file has been added to a conversation the file will appear in the Hub Drive within the Files on the Left nav bar. Note that the maximum supported file size to upload is 20 MB.

Add Links

To add a link within a message, Click the Link icon.

Threaded Response Creation

To create a thread, hover over the message you want to reply to. Using the Reply icon you can start a threaded conversation. The conversation thread will appear in the Application Panel to the right.


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Calls

If your user account is assigned to a “TeamHub Extension”, you will be able to access the “Calls” section, which will allow you to make outbound calls and receive incoming calls. This can work as a Desktop SoftPhone client fully integrated in TeamHub. You can access all contacts within your company directory and simply do a click-to-call to have an internal phone call with your teammates. Other supported features include voicemail, call transfer, and call log.

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Contacts

Contacts supports a Company Directory and Personal Contacts.

Company Directory

  • The Company directory provides a searchable list of all your contacts. This list consists of all contacts, no matter which location they belong to.

  • Every contact in TeamHub (including your personal contacts and the company directory) has a Contact Card that can be opened to show the user’s full profile. You can also initiate a direct message conversation, with that user using the message icon. 

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Personal Contacts

Personal Contacts provides a searchable list of all your personal contacts that you have added.

  • New contacts may be added by selecting the Add Contact button .

  • Once a new contact is added, the profile for the contact can be opened, to view additional information that has been entered, update profile information or initiate a call or direct message using the associated icons.

Files

When you select the Files option within the Left Nav bar, the file section is displayed. Within the Hub Drive you can find your files. There are a couple ways that files are added to the Hub Drive. Files that are attached to messages are automatically added to the Hub Drive. You can also upload files into the TeamHub drive to be accessed and shared in channels and direct messages at a later time.

  • Attach files to a message: To add files to a message refer to the Message input section above.

  • Upload file directly into TeamHub: Click the upload file button in the top section of the Files panel. Search and select the file from the upload popup and click the Open button to complete the upload.

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File actions: Click the 3 Dots icon to the right of a file to: 

  • Preview

  • Share

  • Download

  • Remove

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Sharing a file allows you to post the file to a Channel or a Direct Message. There are a couple ways to share files. 

  • Option 1: From within the Hub Drive, select the Share option and then select the channel or user you want to share the selected file with. 

  • Option 2: Open a Channel or Direct Message and drag and drop a file from the Hub Drive into the Channel or Direct Message.

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